EASY Property Management Scanning and Digital Archive
On this page, you will find more information about our comprehensive service related to property management. This package is tailored specifically for property management professionals.
Operation of the EASY Scanning Service
A simplified process description of the services included in the package. For a more detailed description, click here!.
1.
PICKUP
2.
SCANNING & DIGITIZING
3.
SAVE & SEND
+
DIGITAL ARCHIVE
4.
RETURN
Price list
EASY Property Management Scanning Package
from 625 €
Bank It -project bank and Digital Archive service of Sokkeli Oy
from 120€ / month
+ Valid VAT (Value Added Tax)
Example offer:
EASY Property Management Scanning Package
- An excellent comprehensive service that combines the scanning of archives and large-format images.
- Pickup and return of materials in the Greater Helsinki area
- 1000 A4 pages
- 150 A3 pages
- 100 large-format images, e.g., architectural drawings
- Delivery of digital files
Price: 625€ + VAT
Additional services are not included in the example package price.
Alongside the Property Management Scanning Package, Digital Archiving at a special price!
- Digital archiving in Sokkeli's and HelppoSkannaus's own Bank It project bank
- Special price includes 20 users and 10 GB of storage space
- No setup fees!
Price: 120€ / month + VAT
Have a different need for a project bank or digital archiving? Contact us! We'll provide a tailored offer to meet your needs.
- (09) 684 4860
- sokkeli@sokkeli.fi
Explore the content and additional services of the Easy Property Management Scanning package!
Handling of the Materials in the EASY Scanning Service
Pre-scanning processing
- Numbering of materials and creation of process plan
- Removal of staples and spines
- Removal of plastic sleeves
- Identification of materials unsuitable for scanning: e.g., fabric samples, carbon copies, CD-ROMs, and other materials that cannot be processed mechanically
- Unfolding and straightening folded drawings and rolls for scanning
The fixed price of the comprehensive service package includes a processing time of max. 15 minutes per 500 A4-pages of scanned material. Overtime will be charged separately on an hourly basis or as agreed upon in the contract.
Scanning & Digitizing
- Scanning of Paper Documents
- OCR (Optical Character Recognition) text recognition (converts PDFs into searchable text)
- Documents: Naming of files according to agreed specifications
- Large-Format files: Brief file naming, e.g., according to title
Default price includes:
- 1 binder = 1 file (A4 materials)
- 1 drawing/image = 1 file (large-format images)
Additional service: Alternative file naming can be arranged separately.
Handling after Scanning
- Delivery of materials in digital format, e.g., as a secured link or through the project bank.
- Restoration: Binders are reassembled into their original order. Stapled bundles can be restapled.
- Returning to the same format as before scanning
Final Processing of Materials
- Return of materials to the client
- Materials can also be picked up from our office
Additional service: Disposal of materials upon client's request as per separate agreement.
Material Requirements
- Archives: Separate pages or easily separable pages, standard paper. Sizes: A4, A3, or smaller.
- Large-format images: Documents and images larger than A3 size, e.g., architectural drawings, posters, and maps.
- Scannable material must be intact and flexible paper or other material. Scannable materials can include paper, plastic, or sketch paper.
Additional service: Pre-processing for damaged materials, e.g., dirty, torn, wrinkled, or hardened old drawings/images, charged hourly or as agreed upon.
Additional Considerations
In large-format scanning, OCR (Optical Character Recognition) text recognition (where files are converted so that PDFs recognize text as searchable) may not always succeed.
Got questions? Feel free to contact us and ask!
- (09) 684 4860
- sokkeli@sokkeli.fi
HelppoSkannaus Process Summarized
PickUp
Pickup and packing for transportation
Scanning & Digitization
Includes project planning, organization, and process reporting
Storage & Delivery
Delivery of the digitized archive as agreed
Return
Return of the materials, or disposal, according to the client's wishes
